[Toraerie] 7/21 meeting minutes-my two cents

[Anna Baird]

I think dancing and music would be great if we can find someone to lead
dancing and even better if we can find live music.

At the moment we don't have a court liaison assigned.

I think the photo station is a great idea. People can get good pictures of
their projects and them with their projects too. I have a nice digital
camera if Ramon doesn't want to stay there all day.

Is anyone looking into the alternate sites or was that just put out as
ideas? It would be a good idea for someone to check on that if anyone wants
to.

If we can get a catering license or get someone to cook for us who has one
(I honestly have no idea how those work so I'm just making some assumptions
that we don't have to have it if we "hire" someone who has one) I think that
would be a great idea. We could then have period food and be sure to keep
people at the site.

Kale are you still looking at pricing for booklets and writing utensils or
do you still have prices you found? If you have them and gave them to Gudrun
for the budget already then that's no problem. I'm not so much the one who
needs them as Gudrun is.

The event is on the Northshield calendar.

Beth, are you contacting people about specific things? If so could you send
me a list with who your contacting/what you are contacting them about
off-list so I can get an idea of what's going on with people. Thank you.

Thanks for the report.
Anna

On Tue, Jul 22, 2008 at 10:44 AM, <nygre037 at umn.edu> wrote:

> I'm posting this to the whole list so that a) people can correct me if I
> got something wrong and b) other members (like Theckla) can see what sort
> of progess we're making, and possibly give input.
>
> Art-ic Madness (from here on out refered to as AM, just because I'm lazy)
> is going to be an A&S showcase, where SCA members are encouraged to come
> and do what they do.
> -Beth currently has a list of people she intends to contact.
> -Some suggested crafts, arts, and sciences thrown around were weaving,
> sewing, brewing, baking, illumination, tent-making, blacksmithing,
> woodworking, hospitality, and instrument making
> -Perhaps we can have music and dancing? The Northshield choir, even?
> -We can have loaner garb and nametags at the entrance
> --Have heralds make up a bunch of fake SCA names for newbies? XD
>
> Schedules:
> -No formal classes.
> --We can ask the artists to come bring things for others to play with, just
> for some hands-on fun.
> --What about an officers' corner, where officers get together and talk
> about it?
> --We could have some basic figting classes, too.
> -We don't need site booklets: We could have a meet-and-greet board... just
> have people sign up for times on the wall.
> -Court is whenever the royals want, although we can suggest a time.
> --Do we have a court liason?
> --Not a lot of royalty is likely to show up
> -No formal competitions, but we can encourage the artists to stage their
> own.
>
> Presenter Identification:
> -Ask them to bring their own documentation
> -We provide some alternative? Have them fill it out there?
>
> Photo Station: This came out of nowhere XD
> -Have a photo station ready so that people can have their picture taken in
> garb!
> -Need loaner garb nearby, because non-SCAdians might want some
> -Illumination backdrop... provided by Leia?
> -Ramon can check out a camera from work
> --That means he needs to stick with the camera all day, though
> -Have a photo printer there?
>
> Location: Nolte has yet to be confirmed or denied. They might not respond
> until the school year starts.
> -Other options, should Nolte be denied (that we might want to look into
> now) are:
> --Coffman (3rd floor would be good, but pricey)
> --"Just showing up," as we can apparently do that, being a student group
> (we wouldn't be able to fight or do blacksmithing)
> --The Armory (the SCA had bad history with it, though)
> --St. Paul Student Center
> --A Church
> --A Public Park (hopefully one with an enclosure)
> --Public High School (no brewing or rapier)
> -Note: The Nolte dining room has very awkward elevator access, through the
> tunnels.
>
> Food:
> -We need a caterer's license to sell food.
> --Some SCAdians get catering licenses for that very reason, can we get one
> of those?
> ---A food permit would be easy to obtain after we have a catering license.
> -Dinkytown may not be too bad
> --We could put an interesting event or something after lunch
> --Have someone do food runs to Dinkytown, and bring it back to AM?
> --Order food? Order pizzas? Bulk orders might get them cheap.
> -Perhaps ask people to bring their own lunches.
>
> Budget: we still don't know enough to make one.
> -Comment books and writing utensils
> --There should be enough for 150-200 people.
> --Angriff is out of the paper place, so we'll have to do it the original
> way: either ordering in bulk, or making our own.
> --Writing utensils can be modern pens and pencils. If people want period,
> they can bring their own...we're just too poor.
> --Go to a bulk party supply store
> -We'll probably need to rent tables.
> -Site fees are still iffy.
> --Possibly $2 for members, $5 for non?
> --Use the photo station for suggested donations?
> -Gudrun's working on the budget.
>
> Flyers: Beth applied, and it shouldn't be a problem. We just need extra
> trash receptacles.
>
> Advertising:
> -We may have missed the Northwatch deadline, and we still don't have a
> confirmed location.
> -It's on the calender?
> -Use the member lists and announce it at Wednesday night meetings
>
>
> Bridge panels: Beth is going to go to the Washington Bridge today to see if
> our panels are still intact.
>
>
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